This role supports the Director of Attorney Resources and acts as a primary resource to provide high level HR support for attorneys based in the New York office. Working with the Director, the incumbent has responsibility for executing matters relating to attorney employment (other than recruitment) and human resources services offered to attorneys through the full life cycle of attorneys at the Firm, including onboarding, integration and attorney experience, performance management support, engagement and compensation, promotions/career development, and offboarding/departures.
This is a highly visible position and as such entails frequent interaction and collaboration with Firm Partners, Special Counsel, Associates and all members of Business Services. Works closely cross-functionally with the global Human Capital Management (HCM) team and is responsible for the delivery of the end to end employee lifecycle in NY, partnering with others members of the team as appropriate. This position will also partner with other departments as needed including Information Systems, Operations and Finance to provide excellent customer service to attorneys and business services employees of all levels. Co-supervises and leverages the Attorney Resources Assistant (NY).
Duties & Responsibilities:
Provides high level HR service and full administrative support in the execution of all HR processes and initiatives such as onboarding, off-boarding, performance management, talent management, diversity, and employee engagement.
Liaises with Director of Attorney Resources on all policies and procedures relating to the US offices. This includes communication of policies and ensuring compliance with Federal and State regulations.
Works with the team to develop and maintain comprehensive Attorney Manual; manages compliance with policies; responds to inquiries about the application of policies to specific situations.
Acts as an employee relations specialist; investigates issues, conflicts and grievances and recommends corrective action, and when appropriate, disciplinary and/or termination of employment.
Engages with associates and acts as support and liaison with the US Associates Committee.
Supports Director and Practice Group Directors to counsel and guide client base with performance management issues.
Manages all aspects of administrative procedures including hire, termination, employee data changes in pay rate, job title, promotion, bonus payments, relocations, secondments, non-FMLA leaves of absence, etc.
Creates and maintains I-9 records for attorneys; maintains notification reminders of expiration of work authorization and procures updated Form I-9 documentation where required.
Manages orientation process for new attorney hires and provides support in connection with partner and incoming first year associate onboarding.
Plays a role in the organization of Fried Frank University, including participation in all the associated events and preparation of Attorney Resources programs.
Manages and processes reimbursements for incoming and lateral attorneys of expenses in connection with the bar examination and moving.
Manages the oversight of attorney vacation records, including verification of calculations, audits, carry-over approval and payouts when required.
Manages attorney bar admission process, including preparation of employment affidavits, leveraging Attorney Resources Assistant.
Conducts exit interviews for all departing attorneys and will work with HRIS to document and analyze trends or patterns that emerge through exit interview data and recommend solutions to proactively address any issues.
Manages and analyzes regular and ad hoc reports of associate employment statistics and demographics, as needed; manages and assists on survey responses.
Manages all pre-employment administrative matters and communications with incoming entry-level associates, including bar exam registration and logistics; bar review course registration; expense reimbursement; payment of stipends, bonuses and salary advances; credential verification; conflicts and background check procedures.
Manages interoffice transfers, secondments and related relocation issues.
Manages onboarding of contract attorneys.
Coordinates and liaises with temporary housing providers when needed in connection with a relocation, secondment or externship.
Manages requests by Partners, attorneys, business services employees, and authorized third parties in reference to employment verifications (general, mortgage, etc.), and other standard inquiries (i.e., unemployment insurance), leveraging assistants as appropriate.
Oversees updates to Firm records and databases to reflect changes in attorney status (name, bar admission, position change, etc.).
Works with Director to prepare and manage Attorney Resources budget.
Manages Firm sports team program, tracks, approves and maintains records of expenditures.
Manages personnel file maintenance for attorneys.
Partners with others members of the HCM team and act as one team to our internal clients.
Leads and/or participates in global projects led by other members of the HCM team.
Education: Bachelor’s Degree required; JD or Advanced degree in relevant area, e.g., human resources, business, organizational development preferred.
Experience: At least 5 years of relevant experience required; law firm experience is preferred.
Skills and Abilities: Must be focused, dynamic, responsive, and highly organized. Ability to effectively communicate with attorneys, all levels of business services and contacts outside the Firm both verbally and in writing. Ability to deal with multiple time-sensitive tasks simultaneously while maintaining exemplary interpersonal skills. Ability to act with a high degree of integrity and maintain confidentiality. Ability to act in a professional manner at all times. Ability to handle and prioritize multiple assignments. Ability to work under pressure with interruptions and tight deadlines. Ability to use independent judgment, problem solve, take initiative and follow through. Strong customer-service orientation and a strong team player. Must demonstrate a high degree of accuracy and attention to detail and possess strong writing and organizational skills. Must have ability to work with minimal supervision on many tasks and flexibility to work beyond the standard work hours as needed. Proficiency with MS Office Suite and Internet research and database skills required.
About Fried Frank
Fried, Frank, Harris, Shriver & Jacobson LLP advises the world's leading corporations, investment funds and financial institutions on their most critical legal needs and business opportunities. The Firm's approximately 500 lawyers are based in North America and Europe.