Job Description: About Bank of America Merrill Lynch:
Our purpose as a firm is to make financial lives better, through the power of every connection. Across the world, we partner with leading corporate and institutional investors through our offices in more than 40 countries. In the U.S alone, we serve almost all Fortune 500 companies and approximately 59 million consumers and small-business customers. We provide a full suite of financial products and services, from banking and investments to asset and risk management. We cover a broad range of asset classes, making us a global leader in corporate and investment banking, sales and trading.
Connecting Asia Pacific to the World Our Asia Pacific team is spread across 23 offices in 12 markets. We are focused on connecting Asia to the world and the world to Asia, using our global expertise to ensure success is shared between us, our clients and our communities. Our regional footprint covers 12 currencies, more than a dozen languages and five time zones, placing us firmly among the region's leading financial services companies. Bank of America Merrill Lynch is committed to attracting, recruiting and retaining top diverse talent from across the globe. Our diversity and inclusion mission is to actively promote an inclusive work environment where all employees have the opportunity to achieve personal success and contribute to the growth of our business. Each of our global Employee Networks bring together employees, create dialogue and awareness in support of our Diversity and Inclusion.
Position Description The APAC Corporate Secretary's Office is part of the Global Subsidiary Governance Group which ultimately reports through to the Bank of America Corporation Global Counsel. The role of the Subsidiary Governance group is to drive a culture of control, supervision and robust governance; support the legal entity structure; manage the company secretarial structure; promote best practices and corporate governance in line with Bank of America Merrill Lynch policies and guidelines, regulation and company law and market practices; and support senior management.
Key responsibilities This is a highly-visible role that will require the candidate to interact with members of management on a frequent basis, manage stakeholder concerns, and provide guidance and advice on corporate governance matters in the Asia-Pacific region. Other responsibilities will include:
Assist in and provide corporate governance and corporate secretarial support for regulated and non-regulated legal entities incorporated in the Asia region
Drafting of documents and applications to secure approvals from Board of Directors and corporate shareholders
Preparation of documents (e.g., notices, meeting packs, agendas, minutes of meetings) for meetings of the board and shareholders meetings
Advising the Board on conduct of meetings and drafting minutes of the proceedings
Maintenance and update of commercial registration and shareholders' ledger as required to ensure compliance with local companies act and regulatory requirements
Update and make revisions to articles of incorporation and confirm the submission of notification of changes in formation documents and board composition to regulators
Coordinating Board meetings, Board Committee meetings, and shareholder meetings, as required
Liaising with law firms and statutory authorities for various matters, as required from time to time.
Oversee the preparation and filing of various statutory forms
Help ensure governance-related requirements of Subsidiary Governance Policy are met for supported entities
Opportunity to provide guidance and supervision to more junior team members
Provide support for internal corporate restructurings.
Update and safe-keep corporate, statutory and regional records
Participate in and in some cases manage legal entity projects, working with colleagues based in other countries
Maintain central records of directors' and statutory auditors' details and legal entity structures
Maintain and respond to inquiries regarding signatory process and authorities
Respond to regulatory requests for legal entity and corporate governance information, including signing authorization and providing certified true copies
Advise on the procedural formalities pertaining to incorporation of new companies and the dissolution of legal entities
Research legal entity data
Input core legal entity information into the Blueprint system of record
At least 5 years of solid experience advising on and providing support on corporate transactional, general corporate and/or corporate secretarial matters
Experience working for a foreign corporation or subsidiary of a foreign bank is a plus
Self-starter, able to work independently
Fluent English (both written and oral) required; Japanese, Cantonese, or Mandarin would be beneficial as the role will work with such speaking clients
Excellent communication skills
Attention to detail and good organizational skills
Ability to network across the organization to determine proper and efficient contacts
Ability to multi-task
Comfortable interacting with senior management of the corporation
Ability to identify and escalate issues and devise solutions to issues
Bank of America Merrill Lynch is an equal opportunities employer.
Posting Date: 07/09/2017 Location: Hong Kong, , CHEUNG KONG CENTER, 2 QUEEN'S RD, - Hong Kong